Lone Cone Library District Board Meeting Minutes
February 13, 2023

Board Minutes

The regular meeting of the Library District Board was held in person and via Zoom on February 13, 2023
at 6:30 pm and called to order at 6:35 pm.

Attendees: Kerry Bentler, Emily Haight, Henry Lester, Bob McKeever, Carrie Andrew, and Kendal Smith.
Rhonda Oliver and Laurel Henderson joined via zoom. Also in attendance were guests Monet Ragsdale,
an advisor for the grounds development and Anna Szczepanski from CLiC to advise on strategic planning.
Kattie Neesham was absent.

Approval of the Agenda
Minutes

Updated online week prior but were delayed in being sent out. Will send out full access to the board
folder for 2023 Board Packets.

Minutes were reviewed prior to the meeting by Kerry Bentler. Motion of approval made by Kerry Bentler.
Second made by Emily Haight. Vote to approve: All Aye.

Public Comment
No public comment.

Unfinished Business – Grounds Design
Moved Grounds Design up in the agenda due to Monet’s schedule. Discussion of the Grounds design and
what the next steps are. Monet recommended 2 paths: 1) formal process with landscape designers which
will cost more money 2) bootstrap/community project using the design that we have from the students
which will equal more work for Carrie and the board.

Board agreed that moving forward with landscape designers is the right path.

Plan for the next step will be to research sample RFPs for similar projects or in towns similar to ours. Then
we will create an RFP for a landscape architect.

Monthly Budget Review
Budget comparison was submitted to the state.

Director’s Report
Reviewed individually.

Board Member Reports
Discussed strategic planning process with the checklist resource from Anna Szczepanski from CLiC. She
suggested goals focused internally first, then externally on community partnerships, patron surveys etc,
and then finally on funders and larger partners. It was mentioned a desire to set up a process and another
to make sure to include staff input. The question about doing another community survey was posed but
not decided. Board agreed to fill out a questionnaire towards goals/priorities within approximately 2
weeks and to request the library heads of departments to answer some of the things they hope to see as
well.
Motion was made to approve the Patron Responsibility and Conduct Policy. Motion was made by Emily
Haight, second by Henry Lester. Vote to approve: All aye
Motion was made to approve the Safe Child Policy. Motion was made by Kerry Bentler, second by Bob
McKeever. Vote to approve: All aye

New Business / Additional Board Items

Discussion about the double booking incident around what occurred and the decision process that
happened.

Adjournment
Adjournment at 9:09 pm. A motion to adjourn was made by Kerry Bentler. Seconded by Emily Haight.
Vote to accept: All aye.